System Settings

Step 1 — Register the staff member
Go to Staff Register and fill in their name, email, password, and select their role from the dropdown.

Step 2 — Assign the correct role
Choose from: Headteacher (full access), Bursar (finance & fees), Class Teacher (own class only), or HR (staff records & leave).

Step 3 — For Class Teachers, assign their class
On the staff record, set the Class Assigned field. The teacher will only see students in that class.

Step 4 — Share login credentials
Give the staff member their email and password. They log in at the same URL as you. Their dashboard and menu will automatically reflect their role — no extra setup needed.

Step 5 — For Parents
Parents do not need an account created by you. They log in via the Parent Portal using their registered phone number and an OTP code. Their children appear automatically based on the phone number recorded in the student's profile.

 Role permissions are enforced both on-screen (menu visibility) and at the database level (Firestore security rules). A staff member can only access what their role permits, even if they type a URL directly.